A letter issued by Reform Support Unit to All Director School Education Sindh and All District Education Officers Sindh Regarding Un-Spent/ Un-Utlized.
mentioned in letter " Finance Department has released the SMC Funds amounting to Rs. 810 million for 25051 Schools FY-2022-23 in June 2023. It is observed that there is an unspent/unutilized amount of previous years still lying in the SMC Accounts of Schools of all the districts and the said funds are not being utilized properly as per SMC Rules/Guidelines.
The purpose of School Management Committee (SMC) is to improve the Access & Quality of Education. The expenditure of SMC funds has to be incurred according to SMC Rules/Guidelines.
SMC funds may be utilized for the infrastructure maintenance up to 50% and the purchase of learning/teaching material from the remaining 50%. In addition to purchase of learning/teaching material, procurement is also allowed for the essential items i.e. sanitizers, soaps, room disinfectants etc. in order to maintain the cleaner and healthier environment of the school.
Therefore, this information may please be disseminated to all the concerned officers including Head of the Schools and SMC members to spend the unspent/unutilized SMC funds as per provided SMC Rules/guidelines and ensure them to keep proper record of the utilization and also mention the details of expenditure in the SMC Application Form 2023-24".
Unspent or unutilized SMC (School Management Committee) funds, which are typically allocated for the improvement of educational facilities and resources in schools, should be managed and utilized according to the rules and regulations governing these funds. Here are some common steps to consider:
1. **Review Regulations**: Check the local or national regulations governing SMC funds to understand the specific rules and guidelines for handling unspent funds.
2. **Consult with SMC**: Discuss the situation with the School Management Committee. They are usually responsible for managing these funds and may have plans for their utilization.
3. **Prioritize Needs**: Identify educational needs within the school. These can include infrastructure improvements, educational materials, teacher training, and more.
4. **Develop a Plan**: Work with the SMC and school administrators to create a detailed plan for utilizing the unspent funds. This plan should outline the specific projects, timelines, and budgets.
5. **Transparency**: Ensure transparency in fund utilization. Keep detailed records of expenditures and share this information with relevant stakeholders, including parents and the community.
6. **Implement Projects**: Execute the planned projects or initiatives using the unspent funds, making sure to adhere to the allocated budget.
7. **Monitoring and Evaluation**: Continuously monitor the progress of projects and evaluate their impact. Adjust the plan if necessary.
8. **Report Back**: Provide regular updates to the SMC and school community regarding the status of fund utilization and the benefits achieved.
9. **Legal Compliance**: Always comply with legal and regulatory requirements in the management and utilization of SMC funds.
10. **Return to Funding Authority**: If there are no immediate needs or if the funds cannot be utilized within the specified time frame, consider returning the unspent funds to the relevant funding authority as per the regulations.
It's crucial to ensure that unspent SMC funds are used for the betterment of the educational environment and that the process is transparent and accountable to benefit students and the school community.
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